How AI Can 10x Your Event Business (Real-World Examples)

AI is changing everything—including the event catering business. Whether you’re a mobile barista, event planner, or full-scale caterer, AI tools can help you automate sales, streamline operations, and scale faster than ever. In this episode, we break down real-world AI applications in catering—from chatbots that handle customer inquiries to AI-powered assistants for baristas and event planners.

 

🔥 Join the Mobile Catering Accelerator (FREE Community for Caterers)

Get exclusive insights, private Q&As, and direct access to industry leaders: https://www.skool.com/mobile-catering-accelerator/about

 

Timestamps:

0:00 - Cold Open & Intro

03:38 - Why AI is the Future of Catering

07:27 - How Goodhert Coffee Uses AI Chatbots to Automate Sales & Ops

11:02 - The Best AI Tools for Caterers (Chatbase, Claude, GPT)

16:04 - How AI Reduces Customer Service Workloads

24:56 - AI in Sales: Preempting Customer Questions & Automating Follow-Ups

34:51 - The 5 Most Common Catering Questions (And How AI Can Answer Them)

41:51 - How AI Can Write Sales Emails, Proposals, & Customer Support Responses

48:42 - Advanced Prompting Strategies (How to Get the Best AI Output)

54:44 - The Future of AI in Catering & Events

 

Key Takeaways:

✅ AI Chatbots for Catering - How to train a chatbot on your data to answer customer & team questions

✅ How AI Can Reduce Your Workload - Less back-and-forth emails, fewer support calls, and faster decision-making

✅ Top AI Sales Strategies - Using AI to automate lead follow-ups, FAQs, and pricing inquiries

✅ Best AI Tools for Caterers - Chatbase, Claude, ChatGPT, and workflow automations

✅ Why Every Caterer Should Use AI in 2024 - Future-proofing your event business

 

The AI Playbook for Event Businesses

🚀 AI for Customer Service & Sales

• Build an AI chatbot trained on your website, emails, and call logs

• Automate common customer questions to speed up bookings

• AI-generated follow-ups that increase conversion rates

 

⚡ AI for Operations & Logistics

• AI-powered barista support (troubleshooting, setup instructions)

• Automated equipment tracking & replacement reminders

• AI-driven event logistics planning

 

💡 AI for Marketing & Lead Generation

• AI-generated blog posts, social media captions, and ad copy

• ChatGPT-powered sales emails that close deals

• AI-enhanced SEO strategies for local catering businesses

 

🏆 The Future of AI in Catering

• AI for event personalization (customized menus & guest experiences)

• Predictive AI for demand forecasting & inventory management

• Fully automated AI-powered event assistants

 

Resources for Caterers:

📌 Flashquotes - The #1 software for mobile caterers: www.flashquotes.com

📌 Mobile Catering Accelerator - Private community for serious caterers: https://www.skool.com/mobile-catering-accelerator/about

 

Follow Us on Socials:

📍 Twitter: @FlashquotesHQ

📍 Instagram: @FlashquotesHQ

📍 LinkedIn: Flashquotes

 

🎙️ Subscribe & Review the Podcast!

If you enjoyed this episode, leave a review and share it with a fellow caterer looking to level up their business! 🚀